“Minutes” are a brief summary of the proceedings of a meeting which contain a fair and correct summary of the proceedings of the meeting along with the arrived conclusions in relation to each business transacted at the meeting. Every company is required to keep Minutes of all meetings and preserve it throughout the lifetime of the company. It also serves as evidence in case of any disputes with regard to any decisions discussed in the meeting. Minutes are one of such document that is required to be kept by the company in electronic form at its registered office to facilitate inspection. Once digitally signed and converted into digital format, changes cannot be made.
Also as per the New Companies Act 2013, various amendments have been made with regards to minutes like distinctive maintenance of minute’s books for different kinds of meetings (board/general/separate class), infusion of postal ballot votes and few other amendments.
Every Company incorporated under the Companies Act, 1956 and now under Companies Act, 2013 is required to maintain the Minutes of Meetings.
Copy of all the resolutions passed in the Meetings of Board of Directors as well as shareholders.