Corporate Advisory constitutes of e-filing of annual returns and drafting and maintenance of minutes and various other services.
Annual filing includes e-filing of audited financial statements like Balance sheet(adopted at the AGM), Profit and loss account, Annual return of company having share capital, annual return of company without share capital with the Registrar of companies.
The due date for filing t he financial statements (balance sheet and profit and loss account) along with compliance certificate is 30 days from the date of Annual general meeting, whereas 60 days for e-filing of annual returns. In situations where AGM is not held, from the date when the AGM should have been held will be taken into account. In case of delay, penalty (fixed rates) is attracted based on the period of delay.
Finmart prepares the e-Forms, get them digitally signed by you and uploads the e-Forms on MCA portal.
Minutes maintenance includes drafting and keeping a record of minutes. “Minutes�? are a brief summary of the proceedings of a meeting which contain a fair and correct summary of the proceedings of the meeting along with the arrived conclusions in relation to each business transacted at the meeting. Every company is required to keep Minutes of all meetings in electronic form and preserve it throughout the lifetime of the company at its registered office to facilitate inspection. Once digitally signed and converted into digital format, changes cannot be made. It also serves as evidence in case of any disputes with regard to any decisions discussed in the meeting.
Also as per the new Companies Act 2013, various amendments have been made with regards to minutes like distinctive maintenance of minutes books for different kinds of meetings (board/general/separate class), infusion of postal ballot votes and few other amendments.
Finmart understands the importance of minutes to a company and thus saves you from the hassle of staying updated of such amendments and takes care of the minutes of a meeting right from its drafting to maintenance through its team of Certified Company Secretaries.
Every Company incorporated under the Companies Act, 1956 and now under Companies Act, 2013 is required to file Annual Return and Maintain the Minutes of Meetings.
The documents required for E-filing of returns are as follows:
List of Shareholders along with No. of Shares alloted and value of Shares.
Audited Balance Sheet
The documents required for preparing Minutes of meetings are:
Copy of all the resolutions passed in the Meetings of Board of Directors as well as shareholders.
Annual Return contains particulars specified in Part I of schedule V, as they stood on that day regarding:-
a) Its registered office
b) The register of its members
c) The register of its debenture holders
d) Its shares and debentures
e) Its indebtedness
f) Its members and debenture holders past and present
g) Its directors, managing directors ( managers, secretary) past, present
Minutes are a record of the meeting for those that were at the meeting and they are an important source of information for those who were not there. There are two key reasons for keeping minutes of your meetings.
Memories are unreliable. It is useful to have a written record of the meeting, including actions and decisions. The minutes are a good reference for attendees and serve to refresh memories.
The minutes are a communication tool for sharing the outcomes of the meeting with people who were not able to attend.